Administrative Assistant (2 Month Contract)
Company: Aston Carter
Location: Saint Charles
Posted on: January 27, 2023
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Job Description:
Description:Summary Provides high-level administrative support
to the President, the broader global business and all respective
teams by performing the following duties with the highest level of
professionalism and integrity.Essential Duties and Responsibilities
include the following. Other duties may be assigned.Assist
President and their respective teams in daily workflow with a high
degree of accuracy, professionalism and confidentiality, to include
management correspondence, responding independently when
possible.Manages, coordinates and edits high-level and
highly-confidential communications:--- Draft and circulate internal
and external communication on behalf of President with precision,
accuracy and high-level of professionalism--- Coordinates, drafts
and executes high level communication to internal and external
customers on behalf of President Manages and coordinates calendars,
to include:? Individual calendars/schedule for the President and
their respective teams for any full team purposes? Scheduling of
various company activities and events as needed by the President ?
Plan all large company or site specific events, meetings, site
tours, etc.? Coordinate with global sites to plan meetings and
events? Coordinate schedules and meetings with global sites, EBI
other Business Units as needed? Manage conference room calendars
for accuracy and avoiding schedule conflictsManages and coordinates
meetings called by President and their respective teams, to
include:? Coordinate with Administrative team for meeting
management ? Attendee coordination and scheduling; locally,
regionally and globally? Assistance with presentation creation and
edits and coordination of related meeting materials? Agenda
preparation and meeting notes? Action item tracking and follow-up?
Sharing of recorded meetings to all companyManages and coordinates
travel, including:? Concur administrator:o Manage users and
reporting within EBI/AFB SAP Concur? Concur responsibilities:o
Expenses; creates and submit expense reports on behalf of self and
President, including respective teams when deemed necessary with
accuracyo Travel; research and book domestic and international
travel for President and respective teams when needed with clear
communication and deep knowledge and understand of travel logistics
including; company travel policy, airlines, rental car and hotel
knowledge? Maintains communication with travel agency as needed?
Arranges complex and detailed domestic and international travel
plans and itineraries President and their respective teams when
necessary? Arranges complex and detailed travel plans for internal
and external large groups with common objective; tradeshows,
facility tours, site tours, plant visit, etc.? Arranges complex and
detailed international travel plans and itineraries for
international travelers? Responsible for passport and visa
applications required for international travelManages
building/facility floor plans and office furniture layouts:---
Organizes, plans and executes office layout changes/reorgs--- Works
closely with Human Resources to anticipate seating and floor plans
to best accommodate organizational changes, new hires and company
growth--- Maintains inventory of office furniture and equipment---
Acts as liaison for furniture repairs, installs or
reconfigurations--- Maintains floor plans for current layout and
future planning--- Acts as mentor for other sites mentoring
theSkills:Administrative supportTop Skills Details:Administrative
supportAdditional Skills & Qualifications:REQUIRED- experience
working in an administrative capacity in an office setting-
comfortable with Microsoft Office applications- good communication
skillsPREFERRED Bachelor's Degree; five or more years professional
experience as an Executive level administrative assistant in a
fast-paced corporate office. International business experience
preferred.2 month contract role About Aston Carter: Please Note:
Scammers are posing as Aston Carter. We'll never contact you via
Gmail, Telegram, or WhatsApp and we'll never solicit money from
you.At Aston Carter, we're dedicated to expanding career
opportunities for the skilled professionals who power our business.
Our success is driven by the talented, motivated people who join
our team across a range of positions - from recruiting, sales and
delivery to corporate roles. As part of our team, employees have
the opportunity for long-term career success, where hard work is
rewarded and the potential for growth is limitless.Established in
1997, Aston Carter is a leading staffing and consulting firm,
providing high-caliber talent and premium services to more than
7,000 companies across North America. Spanning four continents and
more than 200 offices, we extend our clients' capabilities by
seeking solvers and delivering solutions to address today's
workforce challenges. For organizations looking for innovative
solutions shaped by critical-thinking professionals, visit
AstonCarter.com. Aston Carter is a company within Allegis Group, a
global leader in talent solutions.The company is an equal
opportunity employer and will consider all applications without
regards to race, sex, age, color, religion, national origin,
veteran status, disability, sexual orientation, gender identity,
genetic information or any characteristic protected by law.If you
would like to request a reasonable accommodation, such as the
modification or adjustment of the job application process or
interviewing process due to a disability, please call 888-237-6835
or email astoncarteraccommodation@astoncarter.com
(%20astoncarteraccommodation@astoncarter.com) for other
accommodation options. However, if you have questions about this
position, please contact the Recruiter located at the bottom of the
job posting. The Recruiter is the sole point of contact for
questions about this position.
Keywords: Aston Carter, Saint Charles , Administrative Assistant (2 Month Contract), Other , Saint Charles, Missouri
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