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Administrative Assistant (2 Month Contract)

Company: Aston Carter
Location: Saint Charles
Posted on: January 27, 2023

Job Description:

Description:Summary Provides high-level administrative support to the President, the broader global business and all respective teams by performing the following duties with the highest level of professionalism and integrity.Essential Duties and Responsibilities include the following. Other duties may be assigned.Assist President and their respective teams in daily workflow with a high degree of accuracy, professionalism and confidentiality, to include management correspondence, responding independently when possible.Manages, coordinates and edits high-level and highly-confidential communications:--- Draft and circulate internal and external communication on behalf of President with precision, accuracy and high-level of professionalism--- Coordinates, drafts and executes high level communication to internal and external customers on behalf of President Manages and coordinates calendars, to include:? Individual calendars/schedule for the President and their respective teams for any full team purposes? Scheduling of various company activities and events as needed by the President ? Plan all large company or site specific events, meetings, site tours, etc.? Coordinate with global sites to plan meetings and events? Coordinate schedules and meetings with global sites, EBI other Business Units as needed? Manage conference room calendars for accuracy and avoiding schedule conflictsManages and coordinates meetings called by President and their respective teams, to include:? Coordinate with Administrative team for meeting management ? Attendee coordination and scheduling; locally, regionally and globally? Assistance with presentation creation and edits and coordination of related meeting materials? Agenda preparation and meeting notes? Action item tracking and follow-up? Sharing of recorded meetings to all companyManages and coordinates travel, including:? Concur administrator:o Manage users and reporting within EBI/AFB SAP Concur? Concur responsibilities:o Expenses; creates and submit expense reports on behalf of self and President, including respective teams when deemed necessary with accuracyo Travel; research and book domestic and international travel for President and respective teams when needed with clear communication and deep knowledge and understand of travel logistics including; company travel policy, airlines, rental car and hotel knowledge? Maintains communication with travel agency as needed? Arranges complex and detailed domestic and international travel plans and itineraries President and their respective teams when necessary? Arranges complex and detailed travel plans for internal and external large groups with common objective; tradeshows, facility tours, site tours, plant visit, etc.? Arranges complex and detailed international travel plans and itineraries for international travelers? Responsible for passport and visa applications required for international travelManages building/facility floor plans and office furniture layouts:--- Organizes, plans and executes office layout changes/reorgs--- Works closely with Human Resources to anticipate seating and floor plans to best accommodate organizational changes, new hires and company growth--- Maintains inventory of office furniture and equipment--- Acts as liaison for furniture repairs, installs or reconfigurations--- Maintains floor plans for current layout and future planning--- Acts as mentor for other sites mentoring theSkills:Administrative supportTop Skills Details:Administrative supportAdditional Skills & Qualifications:REQUIRED- experience working in an administrative capacity in an office setting- comfortable with Microsoft Office applications- good communication skillsPREFERRED Bachelor's Degree; five or more years professional experience as an Executive level administrative assistant in a fast-paced corporate office. International business experience preferred.2 month contract role About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Saint Charles , Administrative Assistant (2 Month Contract), Other , Saint Charles, Missouri

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