Facilities Coordinator

Company: JLL
Location: Saint Louis
Posted on: April 2, 2026

Job Description:

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary We are seeking a dedicated Facilities Coordinator to join our team. This role serves as a key support position within our facilities management team, directly responsible for building initiatives under the guidance of the Facilities Manager. They will ensure exceptional client and user satisfaction through the implementation and execution of comprehensive facility management programs, while serving as a critical liaison between various stakeholders including JLL personnel, clients, vendors, and contractors. This position will also have responsibility for performing Mail Services through the building. Essential Duties and Responsibilities Facility Operations Management Coordinate with on-site teams and contractors to ensure superior customer service delivery Request proposals, schedule, and inspect all maintenance and repairs from vendors and contractors Collaborate with Facilities Manager in developing and managing annual operating budgets Conduct regular property tours and inspections to maintain facility standards Shipping & Receiving Operations Directly responsible for daily operation of all site shipping and receiving activities Properly handle client inventory, package materials for shipment, and track deliveries through completion Sort and collate incoming mail and packages Distribute mail to appropriate departments or individuals Process outgoing shipments using various carriers (FedEx, UPS, DHL, USPS) Operate postage meters and ensure correct postage application Manage returned or incorrect mail and resolve related issues Record and handle registered mail according to established protocols Administrative & Financial Management Review proposals for repair and maintenance work in accordance with JLL and client procurement policies and operating budgets Manage the complete work order process from creation through reporting Create and edit monthly reports covering work orders, budgets, initiatives, and projects Serve as liaison with vendor partner services Client Relations & Support Establish and maintain working relationships with clients and contractors to ensure building services meet occupant satisfaction standards Vehicle & Additional Responsibilities Operate client-owned vehicles safely and legally, including managing vehicle maintenance/repairs and fuel management Complete other duties as assigned by management Required Qualifications Education & Experience Associate/Technical degree or equivalent combination of education and experience (preferred) Valid Driver's License required Technical Skills Working knowledge of facility systems including HVAC, electrical, plumbing, fire/life/safety systems, BMS, water treatment Computer proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint Knowledge of applicable financial and accounting principles as they apply to commercial property management Core Competencies Self-starter with strong self-direction capabilities Outstanding communication, presentation, and analytical skills Ability to read, analyze, and interpret technical documents Strong leadership skills and exceptional customer service orientation Excellent interpersonal skills for interaction with associates, clients, and vendors Ability to comprehend and interpret instructions, correspondence, and memos Capability to respond professionally to inquiries and complaints from various stakeholders Physical Requirements & Clearances Ability to obtain security background clearance Ability to lift 50 pounds Capability to work on-site full-time This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –St. Louis, MO If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.

Keywords: JLL, Saint Charles , Facilities Coordinator, Logistics, Transportation & Drivers , Saint Louis, Missouri